X Close

Resource Center

4 Best Practices for Customer Communication Compliance – 3. Use Customer Information Judiciously

Type: Blog
Topic: Compliance

4 Best Practices for Customer Communication Compliance – 3. Use Customer Information JudiciouslyEnterprises should take advantage of every customer interaction to learn more about the customer in order to establish deeper relationship, understanding and ultimately better service their customers’ needs. However, when a customer has to provide the same information repeatedly to multiple departments or divisions of the business, they get frustrated and may stop participating.

Only by embracing a culture of thoughtful, progressive relationship-building will enterprises be able to engage in meaningful dialogue that is in alignment with GDPR and ePrivacy. The mere installation of consent or preference collection without commensurate internal process and policy will simply result in delayed exposure to regulatory risk as consent expires, preferences change and new rules are implemented.

In this blog series, we’re going to continue to discuss some simple best practices for collecting and utilizing customer information.

3. Use Customer Information Judiciously: Implementing a governance structure that includes all individuals responsible for managing and using customer data for outbound communications was nice to have in a pre-GDPR environment.  In a post-GDPR environment, it is a requirement.  Governance forces an across organization view of all outbound communications to a customer group and encourages communication within the company about strategies, tactics and identification of overlap of use of customer data.  This can only be achieved through a combination of technology and oversight.

The fewer times your organization reaches out to a customer, the more strategic those touches become. This enables a better understanding of the customer and helps mitigate the greatest source of GDPR risk – customer complaints.


To read earlier parts of this series, visit 1. Ask For Less or 2. Store in One Place



Eric V. Holtzclaw

About the Author: 

Eric V. Holtzclaw is  Chief Strategist  of PossibleNOW. He’s a researcher, writer, serial entrepreneur and challenger-of-conventional wisdom. Check out his book with Wiley Publishing on consumer behavior – Laddering: Unlocking the Potential of Consumer Behavior. Eric helps strategically guide companies with the implementation of enterprise-wide preference management solutions.

Follow me on Twitter: @eholtzclaw | Connect on LinkedIn: Eric Holtzclaw

What Our Customers Say

We could go on forever about the benefits of preference management, but sometimes it’s better to let our customers do the talking.

Listen to their challenges and solutions — and get inspired!


  • Twitter
  • RSS
  • YouTube
  • LinkedIn